Satellite symposia

Present at the world’s largest gathering on HIV and AIDS

  • Showcase your work to an international audience, in-person and virtually.
  • Choose to host either a fully pre-recorded, semi-live or fully live satellite symposium.
  • Commercial, UN/foundation/government and non-commercial packages are available.

Satellite symposia at AIDS 2022, the 24th International AIDS Conference, provide a unique opportunity to showcase your organization to scientists, policy makers, healthcare professionals, people living with HIV, funders and media.

Don’t miss this opportunity to reach key players in the HIV response.

Bookings open on 6 December 2021

Early fee applies until 15 February 2022

Bookings close on 31 March 2022

Questions? Contact [email protected]

Satellite symposia packages

Organizers are responsible for the full coordination of their satellite symposia and can select from two flexible packages: standard or premium.

1. Standard package

  • Choose from a pre-recorded, semi-live or fully live format. The table below provides details of each format.
  • Select a duration of either 60 or 90 minutes.
  • This option offers an in-person session room with smaller room capacity (session room 6-10). It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.
  • An unlimited number of virtual delegates can attend.

2. Premium package

  • Choose from a pre-recorded, semi-live or fully live format. The table below provides details of each format.
  • Select a 60- or 90-minute duration or a 90-minute prime time duration.
  • This option offers an in-person session room with bigger room capacity (session room 1-5). It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.
  • An unlimited number of virtual delegates can attend.

For both packages, select one of the following formats:

Format 1

Fully pre-recorded satellite symposium

The fully pre-recorded satellite symposium is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.

Format 2

Semi-live satellite symposium

The semi-live satellite symposium is a combination of pre-recorded and live presentations, with speakers presenting live in-person and/or virtually.

Delegates can attend the satellite symposium in-person in Montreal or via the conference platform at the scheduled time.

Format 3

Fully live satellite symposium

The fully live satellite symposium has speakers presenting live in-person and/or virtually.

Delegates can attend the satellite symposium in-person in Montreal or via the conference platform at the scheduled time.

Additional benefits

Satellite symposium organizers will also receive the following benefits:

  • Marketing of satellite symposium to registered virtual and in-person delegates
  • Satellite symposium listed in the conference programme
  • Detailed speaker and satellite symposia guidelines and ongoing support from the AIDS 2022 Satellites team
  • Technical support before and during your satellite symposium
  • Recording of the satellite symposium made available for all delegates on the virtual platform to watch on-demand following the scheduled broadcast
  • Q&A function during the scheduled satellite symposium

Prices

Standard packages

Early fee:

Non-commercial Foundation, government, UN agency Commercial
Format 1: Fully pre-recorded 60min 6,100 12,200 18,300
90min 8,100 16,200 24,300
Format 2: Semi-live 60min 9,500 19,000 28,500
90min 12,700 25,300 38,000
Format 3: Fully live 60min 7,300 14,600 22,000
90min 9,700 19,500 29,200
Non-commercial Foundation, government, UN agencyCommercial
Format 1: Fully pre-recorded60min6,10012,20018,300
Format 1: Fully pre-recorded90min8,10016,20024,300
Format 2: Semi-live60min9,50019,00028,500
Format 2: Semi-live90min12,70025,30038,000
Format 3: Fully live60min7,30014,60022,000
Format 3: Fully live90min9,70019,50029,200

Standard fee (After 15 February 2022):

Non-commercial Foundation, government, UN agency Commercial
Format 1: Fully pre-recorded 60min 7,000 14,000 21,000
90min 9,300 18,700 28,000
Format 2: Semi-live 60min 10,900 21,900 32,800
90min 14,600 29,100 43,700
Format 3: Fully live 60min 8,400 16,800 25,300
90min 11,200 22,400 33,600
Non-commercial Foundation, government, UN agencyCommercial
Format 1: Fully pre-recorded60min7,00014,00021,000
Format 1: Fully pre-recorded90min9,30018,70028,000
Format 2: Semi-live60min10,90021,90032,800
Format 2: Semi-live90min14,60029,10043,700
Format 3: Fully live60min8,40016,80025,300
Format 3: Fully live90min11,20022,40033,600

Premium packages

Early fee:

Non-commercial Foundation, government, UN agency Commercial
Format 1: Fully pre-recorded 60min 7,900 15,900 23,800
90min 10,500 21,100 31,600
90min PRIME 12,100 24,300 36,400
Format 2: Semi-live 60min 12,400 24,700 37,100
90min 16,500 32,900 49,400
90min PRIME 18,900 37,800 56,800
Format 3: Fully live 60min 9,500 19,000 28,500
90min 12,700 25,300 38,000
90min PRIME 14,600 29,100 43,700
Non-commercial Foundation, government, UN agencyCommercial
Format 1: Fully pre-recorded60min7,90015,90023,800
Format 1: Fully pre-recorded90min10,50021,10031,600
Format 1: Fully pre-recorded90min PRIME12,10024,30036,400
Format 2: Semi-live60min12,40024,70037,100
Format 2: Semi-live90min16,50032,90049,400
Format 2: Semi-live90min PRIME18,90037,80056,800
Format 3: Fully live60min9,50019,00028,500
Format 3: Fully live90min12,70025,30038,000
Format 3: Fully live90min PRIME14,60029,10043,700

Standard fee (After 15 February 2022):

Non-commercial Foundation, government, UN agency Commercial
Format 1: Fully pre-recorded 60min 9,100 18,200 27,400
90min 12,100 24,300 36,400
90min PRIME 13,900 27,900 41,800
Format 2: Semi-live 60min 14,200 28,500 42,700
90min 18,900 37,800 56,800
90min PRIME 21,800 43,500 65,300
Format 3: Fully live 60min 10,900 21,900 32,800
90min 14,600 29,100 43,700
90min PRIME 16,700 33,500 50,200
Non-commercial Foundation, government, UN agencyCommercial
Format 1: Fully pre-recorded60min9,10018,20027,400
Format 1: Fully pre-recorded90min12,10024,30036,400
Format 1: Fully pre-recorded90min PRIME13,90027,90041,800
Format 2: Semi-live60min14,20028,50042,700
Format 2: Semi-live90min18,90037,80056,800
Format 2: Semi-live90min PRIME21,80043,50065,300
Format 3: Fully live60min10,90021,90032,800
Format 3: Fully live90min14,60029,10043,700
Format 3: Fully live90min PRIME16,70033,50050,200

Please note:

  • Prices are in USD.
  • All prices are nett.
  • For you to secure the early fee, we must receive your order and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

FAQs

AIDS 2022 will take place at Palais de congrès de Montréal, Montreal, Canada, as well as virtually, from 29 July to 2 August.

Please view the programme-at-a-glance for provisional satellite symposia dates and times. These dates and times are subject to change.

Prime time slots apply to satellite symposia covering more than three different time zones and taking place during the first half of the conference.

Please view the programme-at-a-glance for provisional satellite symposia dates and times. These dates and times are subject to change.

To be accepted for hosting a satellite symposium at AIDS 2022, commercial, UN/foundation/government and non-commercial organizations must meet the following criteria:

  • The organization reflects and/or support the vision and goals of the conference.
  • The organization addresses HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.
  • The organization reflects the conference policies and goals of diversity and inclusion.

The IAS reserves the right to review satellite symposium content and reject any order if it perceives that the organization is not in line with the values and objectives of AIDS 2022.

Satellite symposia orders are placed via the AIDS 2022 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to AIDS 2022 terms & conditions for satellites and exhibition.

The scheduling of satellite symposia is at the discretion of the AIDS 2022 Satellites team. Only Major Industry Sponsors can select their satellite symposium slot.

The Satellites team schedules satellite symposia on a first-come, first-served, first-paid basis based on the dates when applications and payments are received, as well as availability of the satellite organizers’ chosen satellite symposium duration (60-minute, 90-minute or prime time).

Session rooms are equipped with standard conference equipment, including chairs, stage and podium, and standard audio-visual equipment. We will share more details as soon as we can.

You can hire additional equipment from the official conference contractor and other third-party conference suppliers.

For pre-recordings:

  • Pre-recording of presentations with the AIDS 2022 selected supplier, including support before and during the pre-recording
  • Detailed pre-recording guidelines
  • Technical support during the scheduled satellite

For scheduled satellites:

  • Technical audio-visual support during the scheduled satellite
  • Technical support on the virtual platform during the scheduled satellite symposium

Should the IAS change the conference format to fully virtual, all satellite symposia will be run fully virtually at the same satellite symposium package price structure.

To attend the conference, satellite organizers need to be registered for AIDS 2022.

Yes. The IAS has negotiated a variety of room and price categories in Montreal. Further details are available on the accommodation page.

Terms and conditions

Download the AIDS 2022 terms & conditions for satellites and exhibition.

Contact the AIDS 2022 Satellites team

If you have any questions, please email [email protected].

Contact the AIDS 2022 Satellites team

If you have any questions, please email [email protected].