Exhibition

Discover AIDS 2022 sponsorship opportunities

Exhibit at the world’s largest gathering on HIV and AIDS

Promote your products and services to an international audience, including leaders in the HIV response.
Commercial and non-commercial packages are available.
Choose to exhibit in-person and virtually, or virtually only.

The AIDS 2022 exhibition offers unparalleled opportunities to engage with scientists, policy makers, healthcare professionals, people living with HIV, funders and media.

Don’t miss this opportunity to reach key players in the HIV response.

Bookings open on 6 December 2021

Early fee applies until 15 February 2022

Bookings close on 31 March 2022

Questions? Contact [email protected]

Exhibition packages

Exhibitors can choose from three exhibition packages:

1. In-person booth 2. In-person space-only 3. Virtual exhibition

1. In-person booth plus virtual exhibition package

All booth package orders automatically include the virtual exhibition package.

In-person booth packages include a shell scheme (hard-wall) booth and are available in two sizes, 9m² and 18m².

The booth includes (9m² or 18m²):

Hard walls (back and sides)
Draped table (1 or 2)
Chairs (2 or 4)
Wastebasket
Identification sign
Carpet
Lighting and electricity outlet (2 x plug sockets, including consumption)
One-time clean to prepare for exhibition opening.

* This image is an indication of the style of the booth only. It does not reflect the full booth package.

Booth package prices cover using the space, as well as installing and dismantling the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.

Three in-person exhibitor registrations are included in each booth package (9m² and 18m²). These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges; please contact the AIDS 2022 Exhibition team at [email protected].

Early fee:

	Non-commercial	Foundation, government, UN agency	Commercial
9m² Booth	6,095	6,545	6,995
18m² Booth	11,085	11,985	12,885

Standard fee (After 15 February 2022):

	Non-commercial	Foundation, government, UN agency	Commercial
9m² Booth	6,815	7,355	7,895
18m² Booth	12,525	13,605	14,685

Please note:

Prices are in US dollars.
Dimensions are in square metres.
All prices are nett.
To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

If you would like to order a larger booth package, please contact the AIDS 2022 Exhibition team at [email protected].

2. In-person space-only plus virtual exhibition package

All space-only orders automatically include the virtual exhibition package.

Exhibitors choosing in-person space-only packages must provide their own booth. You will need to arrange all related aspects, such as: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth.

A limited number of in-person exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.

Purchased square metre	Exhibitor badges
9 & 18m²	3
27 & 36m²	6
54 & 72m²	10
81m²	15

Note: You can buy a limited number of additional exhibitor badges; please contact the AIDS 2022 Exhibition team at [email protected].

Early fee:

	Non-commercial	Foundation, government, UN agency	Commercial
9m²	5,570	6,020	6,470
18m²	10,340	11,240	12,140
27m²	15,110	16,460	17,810
36m²	19,880	21,680	23,480
54m²	29,420	32,120	34,820
72 m²	38,960	42,560	46,160
81 m²	43,730	47,780	51,830

Standard fee (After 15 February 2022):

	Non-commercial	Foundation, government, UN agency	Commercial
9m²	6,290	6,830	7,370
18m²	11,780	12,860	13,940
27m²	17,270	18,890	20,510
36m²	22,760	24,920	27,080
54m²	33,740	36,980	40,220
72 m²	44,720	49,040	53,360
81 m²	50,210	55,070	59,930

Please note:

Prices are in US dollars.
Dimensions are in square metres.
All prices are nett.
To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

3. Virtual exhibition package

The virtual exhibition package includes:

Customizable 2D page
Organization logo or banner
Organization name and description
Contact form
Document upload
Video upload
Links (website/social media)
Booth statistics
Back-office access to the page
Technical support during set up and the conference

Early fee:

Non-commercial	Foundation, government, UN agency	Commercial
3,600	4,700	5,900

Standard fee (After 15 February 2022):

Non-commercial	Foundation, government, UN agency	Commercial
4,200	5,400	6,800

Please note:

Prices are in US dollars.
All prices are nett.
To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

Additional benefits

Exhibitors will also receive the following benefits:

Marketing of the exhibition to registered delegates
Organization name and logo listed on the:

AIDS 2022 website exhibition page
Exhibition entry page of the virtual conference platform

Positioning of the exhibition hall as a must-visit hub for all delegates, featuring poster exhibition, food outlets and the business centre
Exhibitor manual and ongoing support from the AIDS 2022 Exhibition team.

FAQs

Where will the conference be held?

AIDS 2022 will take place from 29 July to 2 August in the Palais de congrès de Montréal, Montreal, Canada, as well as virtually.

When will the exhibition be open?

The provisional in-person exhibition opening days at Palais de congrès de Montréal, Montreal, Canada, are as follows:

Friday, 29 July
Saturday, 30 July
Sunday, 31 July
Monday, 1 August

Opening hours will be confirmed in April 2022. Booths must be staffed at all times during opening hours.

The virtual exhibition will be open throughout the virtual conference period.

Who can exhibit at AIDS 2022?

Commercial and non-commercial organizations wishing to exhibit at AIDS 2022 must follow the criteria for acceptance. These are:

The organization should reflect and/or support the vision and goals of the conference.
The organization should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.
The organization should reflect conference policies and goals of diversity and inclusion.

The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of AIDS 2022.

How can I book an exhibition package?

Exhibition orders are placed via the AIDS 2022 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to AIDS 2022 terms & conditions.

How is exhibition space assigned?

The AIDS 2022 Exhibition team assigns in-person and virtual booth locations. Only Major Industry Sponsors can select their location.

The Exhibition team assigns the location on a first-come, first-served basis (based on payment date), according to availability and the overall requirements for the exhibition.

What is the exhibition format and package change policy?

Should the IAS change the conference format to fully virtual, all in-person (booth and space-only) plus virtual exhibition packages will be converted to the virtual exhibition package and the difference refunded.

AIDS 2022 allows you to change your exhibition package to virtual or in-person plus virtual as follows:

If there is a change from an in-person plus virtual exhibition package to the virtual exhibition package, the difference will be refunded free of charge until 31 March 2022.
If there is a change from the virtual exhibition package to an in-person plus virtual exhibition package, the difference will be charged.

Can exhibitors attend the conference?

The in-person exhibition packages include complimentary exhibitor registrations. These provide access to the exhibition hall. To access the full in-person conference programme and/or virtual conference, you will need to buy conference registrations.

Are special hotel rates available?

Yes. The IAS has negotiated a variety of room and price categories in Montreal. Further details are available on the accommodation page.

Contact the AIDS 2022 Exhibition team

If you have any questions, please email [email protected].