Exhibition

Exhibit at the world’s largest gathering on HIV and AIDS

  • Promote your products and services to an international audience, including leaders in the HIV response.
  • Commercial, foundation/government representative/UN agency and non-commercial packages are available.
  • Choose to exhibit in person and virtually, or virtually only.

The AIDS 2022 exhibition offers unparalleled opportunities to engage with scientists, policy makers, healthcare professionals, people living with HIV, funders and media.

Don’t miss this opportunity to reach key players in the HIV response.

Bookings are closed

However, if you are still interested in exhibiting, please contact us to check availability.

Discover AIDS 2022 sponsorship opportunities

Exhibition packages

Exhibitors can choose from three exhibition packages:

1. In-person booth plus virtual exhibition package

All booth package orders automatically include the virtual exhibition package.

In-person booth packages include a shell scheme (hard-wall) booth and are available in two sizes, 9m² and 18m².

The booth includes (9m2 or 18m2):

  • Hard walls (back and sides)
  • Draped table (1 or 2)
  • Chairs (2 or 4)
  • Wastebasket
  • Identification sign
  • Carpet
  • Lighting and electricity outlet (2 x plug sockets, including consumption)
  • One-time clean to prepare for exhibition opening.

* This image is an indication of the style of the booth only. It does not reflect the full booth package.

Booth package prices cover using the space, as well as installing and dismantling the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.

Three in-person exhibitor registrations are included in each booth package (9m² and 18m²). These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges; please contact the AIDS 2022 Exhibition team at [email protected].

Early fee:

Non-commercial organization Commercial organization
Academia
Faith-based organization
Grass-roots community-based organization
People living with HIV/AIDS network
Other non-profit organization/NGO
Foundation
Government representative
UN agency
Cooperative
Hospital/clinic
Media organization
Pharmaceutical
Private sector
Self-employed/consultant
Trade union
9m² Booth 6,095 6,545 6,995
18m² Booth 11,085 11,985 12,885
Non-commercial Foundation, government representative, UN agencyCommercial
9m² Booth6,0956,5456,995
18m² Booth11,08511,98512,885

Standard fee (After 15 February 2022):

Non-commercial organization Commercial organization
Academia
Faith-based organization
Grass-roots community-based organization
People living with HIV/AIDS network
Other non-profit organization/NGO
Foundation
Government representative
UN agency
Cooperative
Hospital/clinic
Media organization
Pharmaceutical
Private sector
Self-employed/consultant
Trade union
9m² Booth 6,815 7,355 7,895
18m² Booth 12,525 13,605 14,685
Non-commercial Foundation, government representative, UN agencyCommercial
9m² Booth6,8157,3557,895
18m² Booth12,52513,60514,685

Please note:

  • Prices are in US dollars.
  • Dimensions are in square metres.
  • All prices are net.
  • To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

If you would like to order a larger booth package, please contact the AIDS 2022 Exhibition team at [email protected].

2. In-person space-only plus virtual exhibition package

All space-only orders automatically include the virtual exhibition package.

Exhibitors choosing in-person space-only packages must provide their own booth. You will need to arrange all related aspects, such as: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth.

A limited number of in-person exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.

Purchased square metreExhibitor badges
9 & 18m²3
27 & 36m²6
54 & 72m²10
81m²15

Note: You can buy a limited number of additional exhibitor badges; please contact the AIDS 2022 Exhibition team at [email protected].

Early fee:

Non-commercial organization Commercial organization
Academia
Faith-based organization
Grass-roots community-based organization
People living with HIV/AIDS network
Other non-profit organization/NGO
Foundation
Government representative
UN agency
Cooperative
Hospital/clinic
Media organization
Pharmaceutical
Private sector
Self-employed/consultant
Trade union
9m² 5,570 6,020 6,470
18m² 10,340 11,240 12,140
27m² 15,110 16,460 17,810
36m² 19,880 21,680 23,480
54m² 29,420 32,120 34,820
72 m² 38,960 42,560 46,160
81 m² 43,730 47,780 51,830
Non-commercial Foundation, government representative, UN agencyCommercial
9m²5,5706,0206,470
18m²10,34011,24012,140
27m²15,11016,46017,810
36m²19,88021,68023,480
54m²29,42032,12034,820
72 m²38,96042,56046,160
81 m²43,73047,78051,830

Standard fee (After 15 February 2022):

Non-commercial organization Commercial organization
Academia
Faith-based organization
Grass-roots community-based organization
People living with HIV/AIDS network
Other non-profit organization/NGO
Foundation
Government representative
UN agency
Cooperative
Hospital/clinic
Media organization
Pharmaceutical
Private sector
Self-employed/consultant
Trade union
9m² 6,290 6,830 7,370
18m² 11,780 12,860 13,940
27m² 17,270 18,890 20,510
36m² 22,760 24,920 27,080
54m² 33,740 36,980 40,220
72 m² 44,720 49,040 53,360
81 m² 50,210 55,070 59,930
Non-commercial Foundation, government representative, UN agencyCommercial
9m²6,2906,8307,370
18m²11,78012,86013,940
27m²17,27018,89020,510
36m²22,76024,92027,080
54m²33,74036,98040,220
72 m²44,72049,04053,360
81 m²50,21055,07059,930

Please note:

  • Prices are in US dollars.
  • Dimensions are in square metres.
  • All prices are net.
  • To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

3. Virtual exhibition package

The virtual exhibition package includes:

  • Customizable 2D page
  • Organization logo or banner
  • Organization name and description
  • Contact form
  • Document upload
  • Video upload
  • Links (website/social media)
  • Booth statistics
  • Back-office access to the page
  • Technical support during set up and the conference

Early fee:

Non-commercial organization Commercial organization
Academia
Faith-based organization
Grass-roots community-based organization
People living with HIV/AIDS network
Other non-profit organization/NGO
Foundation
Government representative
UN agency
Cooperative
Hospital/clinic
Media organization
Pharmaceutical
Private sector
Self-employed/consultant
Trade union
3,600 4,700 5,900
Non-commercial Foundation, government representative, UN agencyCommercial
3,6004,7005,900

Standard fee (After 15 February 2022):

Non-commercial organization Commercial organization
Academia
Faith-based organization
Grass-roots community-based organization
People living with HIV/AIDS network
Other non-profit organization/NGO
Foundation
Government representative
UN agency
Cooperative
Hospital/clinic
Media organization
Pharmaceutical
Private sector
Self-employed/consultant
Trade union
4,200 5,400 6,800
Non-commercial Foundation, government representative, UN agencyCommercial
4,2005,4006,800

Please note:

  • Prices are in US dollars.
  • All prices are net.
  • To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.

Additional benefits

Exhibitors will also receive the following benefits:

  • Marketing of the exhibition to registered delegates
  • Organization name and logo listed on the:
    • AIDS 2022 website exhibition page
    • Exhibition entry page of the virtual conference platform
  • Positioning of the exhibition hall as a must-visit hub for all delegates, featuring poster exhibition, food outlets and the business centre
  • Exhibitor manual and ongoing support from the AIDS 2022 Exhibition team.

FAQs

AIDS 2022 will take place from 29 July to 2 August in the Palais de congrès de Montréal, Montreal, Canada, as well as virtually.

The in-person exhibition opening hours at Palais de congrès de Montréal are as follows:

Friday, 29 July, 10:00 – 17:00
Saturday, 30 July, 10:00 – 17:00
Sunday, 31 July, 10:00 – 17:00
Monday, 1 August, 10:00 – 17:00
Tuesday 2, August, 10:00 – 15:30

Booths must be staffed at all times during opening hours.

The virtual exhibition will be open throughout the virtual conference period.

Organizations wishing to exhibit at AIDS 2022 must follow the criteria for acceptance. These are:

  • The organization should reflect and/or support the vision and goals of the conference.
  • The organization should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.
  • The organization should reflect conference policies and goals of diversity and inclusion.

The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of AIDS 2022.

  • Non-commercial organizations: These are not-for-profit entities, including cooperative institutions, NGOs, trusts, associations, academia, faith-based organizations, grassroots and community-based organizations, people living with HIV/AIDS networks and other non-profit organizations and/or affiliations.
  • Commercial organizations: These include sole proprietorship organizations, limited companies, cooperatives, hospitals/clinics, media organizations, pharmaceutical companies, private sector companies, self-employed/consultants and trade unions.
  • Foundations, government representatives and UN agencies.

Exhibition orders are placed via the AIDS 2022 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to AIDS 2022: terms & conditions for satellites and exhibition.

The AIDS 2022 Exhibition team assigns in-person and virtual booth locations. Only Major Industry Sponsors can select their location.

The Exhibition team assigns the location on a first-come, first-served basis (based on payment date), according to availability and the overall requirements for the exhibition.

Should the IAS change the conference format to fully virtual, all in-person (booth and space-only) plus virtual exhibition packages will be converted to the virtual exhibition package and the difference refunded.

AIDS 2022 allows you to change your exhibition package to virtual or in-person plus virtual, until 31 March 2022, 24:00 CET, as follows:

  • If there is a change from an in-person plus virtual exhibition package to the virtual exhibition package, the difference will be refunded free of charge.
  • If there is a change from the virtual exhibition package to an in-person plus virtual exhibition package, the difference will be charged.

Download the AIDS 2022: terms & conditions for satellites and exhibition.

The in-person exhibition packages include complimentary exhibitor registrations. These provide access to the exhibition hall. To access the full in-person conference programme and/or virtual conference, you will need to buy conference registrations.

Yes. The IAS has negotiated a variety of room and price categories in Montreal. Further details are available on the accommodation page.

Terms and conditions

Download the AIDS 2022: terms & conditions for satellites and exhibition.

Contact the AIDS 2022 Exhibition team

If you have any questions, please email [email protected].