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Contact us at [email protected]

Exhibit at the world’s largest gathering on HIV and AIDS
- Promote your products and services to an international audience, including leaders in the HIV response.
- Commercial, foundation/government representative/UN agency and non-commercial packages are available.
- Choose to exhibit in person and virtually, or virtually only.
The AIDS 2022 exhibition offers unparalleled opportunities to engage with scientists, policy makers, healthcare professionals, people living with HIV, funders and media.
Don’t miss this opportunity to reach key players in the HIV response.
Bookings are closed
However, if you are still interested in exhibiting, please contact us to check availability.
Exhibition packages
Exhibitors can choose from three exhibition packages:
1. In-person booth plus virtual exhibition package
All booth package orders automatically include the virtual exhibition package.
In-person booth packages include a shell scheme (hard-wall) booth and are available in two sizes, 9m² and 18m².
The booth includes (9m2 or 18m2):
- Hard walls (back and sides)
- Draped table (1 or 2)
- Chairs (2 or 4)
- Wastebasket
- Identification sign
- Carpet
- Lighting and electricity outlet (2 x plug sockets, including consumption)
- One-time clean to prepare for exhibition opening.

* This image is an indication of the style of the booth only. It does not reflect the full booth package.
Booth package prices cover using the space, as well as installing and dismantling the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.
Three in-person exhibitor registrations are included in each booth package (9m² and 18m²). These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges; please contact the AIDS 2022 Exhibition team at [email protected].
Early fee:
Non-commercial organization | Commercial organization | ||
---|---|---|---|
Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
|
9m² Booth | 6,095 | 6,545 | 6,995 |
18m² Booth | 11,085 | 11,985 | 12,885 |
Non-commercial | Foundation, government representative, UN agency | Commercial | |
---|---|---|---|
9m² Booth | 6,095 | 6,545 | 6,995 |
18m² Booth | 11,085 | 11,985 | 12,885 |
Standard fee (After 15 February 2022):
Non-commercial organization | Commercial organization | ||
---|---|---|---|
Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
|
9m² Booth | 6,815 | 7,355 | 7,895 |
18m² Booth | 12,525 | 13,605 | 14,685 |
Non-commercial | Foundation, government representative, UN agency | Commercial | |
---|---|---|---|
9m² Booth | 6,815 | 7,355 | 7,895 |
18m² Booth | 12,525 | 13,605 | 14,685 |
Please note:
- Prices are in US dollars.
- Dimensions are in square metres.
- All prices are net.
- To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.
If you would like to order a larger booth package, please contact the AIDS 2022 Exhibition team at [email protected].
2. In-person space-only plus virtual exhibition package
All space-only orders automatically include the virtual exhibition package.
Exhibitors choosing in-person space-only packages must provide their own booth. You will need to arrange all related aspects, such as: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth.
A limited number of in-person exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.
Purchased square metre | Exhibitor badges |
---|---|
9 & 18m² | 3 |
27 & 36m² | 6 |
54 & 72m² | 10 |
81m² | 15 |
Note: You can buy a limited number of additional exhibitor badges; please contact the AIDS 2022 Exhibition team at [email protected].
Early fee:
Non-commercial organization | Commercial organization | ||
---|---|---|---|
Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
|
9m² | 5,570 | 6,020 | 6,470 |
18m² | 10,340 | 11,240 | 12,140 |
27m² | 15,110 | 16,460 | 17,810 |
36m² | 19,880 | 21,680 | 23,480 |
54m² | 29,420 | 32,120 | 34,820 |
72 m² | 38,960 | 42,560 | 46,160 |
81 m² | 43,730 | 47,780 | 51,830 |
Non-commercial | Foundation, government representative, UN agency | Commercial | |
---|---|---|---|
9m² | 5,570 | 6,020 | 6,470 |
18m² | 10,340 | 11,240 | 12,140 |
27m² | 15,110 | 16,460 | 17,810 |
36m² | 19,880 | 21,680 | 23,480 |
54m² | 29,420 | 32,120 | 34,820 |
72 m² | 38,960 | 42,560 | 46,160 |
81 m² | 43,730 | 47,780 | 51,830 |
Standard fee (After 15 February 2022):
Non-commercial organization | Commercial organization | ||
---|---|---|---|
Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
|
9m² | 6,290 | 6,830 | 7,370 |
18m² | 11,780 | 12,860 | 13,940 |
27m² | 17,270 | 18,890 | 20,510 |
36m² | 22,760 | 24,920 | 27,080 |
54m² | 33,740 | 36,980 | 40,220 |
72 m² | 44,720 | 49,040 | 53,360 |
81 m² | 50,210 | 55,070 | 59,930 |
Non-commercial | Foundation, government representative, UN agency | Commercial | |
---|---|---|---|
9m² | 6,290 | 6,830 | 7,370 |
18m² | 11,780 | 12,860 | 13,940 |
27m² | 17,270 | 18,890 | 20,510 |
36m² | 22,760 | 24,920 | 27,080 |
54m² | 33,740 | 36,980 | 40,220 |
72 m² | 44,720 | 49,040 | 53,360 |
81 m² | 50,210 | 55,070 | 59,930 |
Please note:
- Prices are in US dollars.
- Dimensions are in square metres.
- All prices are net.
- To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.
3. Virtual exhibition package
The virtual exhibition package includes:
- Customizable 2D page
- Organization logo or banner
- Organization name and description
- Contact form
- Document upload
- Video upload
- Links (website/social media)
- Booth statistics
- Back-office access to the page
- Technical support during set up and the conference
Early fee:
Non-commercial organization | Commercial organization | |
---|---|---|
Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
3,600 | 4,700 | 5,900 |
Non-commercial | Foundation, government representative, UN agency | Commercial |
---|---|---|
3,600 | 4,700 | 5,900 |
Standard fee (After 15 February 2022):
Non-commercial organization | Commercial organization | |
---|---|---|
Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
4,200 | 5,400 | 6,800 |
Non-commercial | Foundation, government representative, UN agency | Commercial |
---|---|---|
4,200 | 5,400 | 6,800 |
Please note:
- Prices are in US dollars.
- All prices are net.
- To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.
Additional benefits
Exhibitors will also receive the following benefits:
- Marketing of the exhibition to registered delegates
- Organization name and logo listed on the:
- AIDS 2022 website exhibition page
- Exhibition entry page of the virtual conference platform
- Positioning of the exhibition hall as a must-visit hub for all delegates, featuring poster exhibition, food outlets and the business centre
- Exhibitor manual and ongoing support from the AIDS 2022 Exhibition team.
FAQs
Where will the conference be held?
AIDS 2022 will take place from 29 July to 2 August in the Palais de congrès de Montréal, Montreal, Canada, as well as virtually.
When will the exhibition be open?
The in-person exhibition opening hours at Palais de congrès de Montréal are as follows:
Friday, 29 July, 10:00 – 17:00
Saturday, 30 July, 10:00 – 17:00
Sunday, 31 July, 10:00 – 17:00
Monday, 1 August, 10:00 – 17:00
Tuesday 2, August, 10:00 – 15:30
Booths must be staffed at all times during opening hours.
The virtual exhibition will be open throughout the virtual conference period.
Who can exhibit at AIDS 2022?
Organizations wishing to exhibit at AIDS 2022 must follow the criteria for acceptance. These are:
- The organization should reflect and/or support the vision and goals of the conference.
- The organization should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.
- The organization should reflect conference policies and goals of diversity and inclusion.
The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of AIDS 2022.
Which organizations do the different fees apply to?
- Non-commercial organizations: These are not-for-profit entities, including cooperative institutions, NGOs, trusts, associations, academia, faith-based organizations, grassroots and community-based organizations, people living with HIV/AIDS networks and other non-profit organizations and/or affiliations.
- Commercial organizations: These include sole proprietorship organizations, limited companies, cooperatives, hospitals/clinics, media organizations, pharmaceutical companies, private sector companies, self-employed/consultants and trade unions.
- Foundations, government representatives and UN agencies.
How can I book an exhibition package?
Exhibition orders are placed via the AIDS 2022 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to AIDS 2022: terms & conditions for satellites and exhibition.
How is exhibition space assigned?
The AIDS 2022 Exhibition team assigns in-person and virtual booth locations. Only Major Industry Sponsors can select their location.
The Exhibition team assigns the location on a first-come, first-served basis (based on payment date), according to availability and the overall requirements for the exhibition.
What is the exhibition format and package change policy?
Should the IAS change the conference format to fully virtual, all in-person (booth and space-only) plus virtual exhibition packages will be converted to the virtual exhibition package and the difference refunded.
AIDS 2022 allows you to change your exhibition package to virtual or in-person plus virtual, until 31 March 2022, 24:00 CET, as follows:
- If there is a change from an in-person plus virtual exhibition package to the virtual exhibition package, the difference will be refunded free of charge.
- If there is a change from the virtual exhibition package to an in-person plus virtual exhibition package, the difference will be charged.
Download the AIDS 2022: terms & conditions for satellites and exhibition.
Can exhibitors attend the conference?
The in-person exhibition packages include complimentary exhibitor registrations. These provide access to the exhibition hall. To access the full in-person conference programme and/or virtual conference, you will need to buy conference registrations.
Are special hotel rates available?
Yes. The IAS has negotiated a variety of room and price categories in Montreal. Further details are available on the accommodation page.
Terms and conditions
Download the AIDS 2022: terms & conditions for satellites and exhibition.
Contact the AIDS 2022 Exhibition team
If you have any questions, please email [email protected].