Registration
© Copyright 2022 IAS – the International AIDS Society
Contact us at [email protected]
AIDS 2022 will take place from 29 July to 2 August 2022, with pre-conference meetings beginning on 27 July 2022. For the first time, the world’s largest conference on HIV and AIDS will be hosted in person in Montreal, Canada, as well as virtually, to make it accessible to as many people as possible.
All registrations for AIDS 2022 must be submitted through the online registration form.
Group registration is applicable for 5 or more persons.
Media registration is free for accredited journalists.
Day passes and pre-conference passes are now available.
Registration fees
To encourage the broadest participation in the conference, the IAS has adjusted the registration fees to make the conference as accessible as possible.
The conference offers a four-tiered fee structure, with lower registration fees for delegates from upper-middle-income countries, lower-middle-income countries and low-income countries (based on the World Bank Classification) and students/youth/postdocs.
To participate in AIDS 2022, delegates and student/youth/postdocs can choose between two registration formats:
In-person plus virtual conference registration includes:
- In person access to all conference sessions, satellite sessions, poster discussion sessions, the exhibition, the Global Village and pre-conference meetings
- Online access to all conference sessions, satellite sessions and pre-conference meetings streamed live on the virtual platform, session recordings and on-demand content, the virtual exhibition, e-posters and the virtual Global Village throughout the conference and after
Virtual conference registration includes:
- Online access to all conference sessions, satellite sessions and pre-conference meetings streamed live on the virtual platform, session recordings and on-demand content, the virtual exhibition, e-posters and the virtual Global Village throughout the conference and after
You are entitled to put USD 75 of your registration fee towards one of the following three options:
- Two-year IAS membership: The two-year IAS membership will be activated following the conference or, if you are already an IAS Member, the existing membership will be extended by two years. For more information, take a look at the IAS membership benefits.
- Conference scholarship fund: Your contribution will support the International AIDS Conference Scholarship Programme.
- AIDS 2022 civil society partners: Your contribution will be equally split between the AIDS 2022 civil society partners to support outreach and engagement efforts at the community level.
For further information or questions, please contact the AIDS 2022 Registration team.
Registration opening hours
| 27 July | 08:00 – 18:00 |
| 28 July | 08:00 – 20:00 |
| 29 July | 06:45 – 18:45 |
| 30 July | 07:30 – 18:30 |
| 31 July | 07:30 – 18:30 |
| 1 August | 07:30 – 18:30 |
| 2 August | 07:30 – 17:00 |
All times are in EDT.
All prices are in USD.
In-person plus virtual
Regular delegates
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| High-income countries | 900 | 1080 | 1200 |
| Upper-middle-income countries | 620 | 745 | 825 |
| Lower-middle-income countries | 560 | 670 | 745 |
| Low-income countries | 500 | 600 | 665 |
Student / Youth (under age 26) / Postdoc
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| High-income countries | 250 | 300 | 330 |
| Upper-middle-income countries | 220 | 265 | 295 |
| Lower-middle-income countries | 200 | 240 | 265 |
| Low-income countries | 180 | 215 | 240 |
Media
| All countries | Free | Free | Free |
Virtual
Regular delegates
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| High-income countries | 720 | 865 | 960 |
| Upper-middle-income countries | 495 | 595 | 660 |
| Lower-middle-income countries | 445 | 535 | 595 |
| Low-income countries | 400 | 480 | 530 |
Student / Youth (under age 26) / Postdoc
| Early fee | Standard fee After 1 March, 23:59 CET | Late fee After 1 June, 23:59 CET | |
|---|---|---|---|
| High-income countries | 200 | 240 | 265 |
| Upper-middle-income countries | 175 | 210 | 235 |
| Lower-middle-income countries | 160 | 190 | 210 |
| Low-income countries | 140 | 170 | 190 |
Media
| All countries | Free | Free | Free |
Accompanying persons under the age of 16
To attend AIDS 2022 on their own delegates must be at least 16 years old.
In order to attend the in-person conference, individuals under the age of 16 (as of 27 July 2022) must be registered as accompanying person under the age of 16 and submit and provide a copy of the completed parent/guardian consent form.
Accompanying persons under the age of 16 must be with the registered regular delegate at all times when they are in the conference venue. The regular delegate they are accompanying will be held responsible for all actions of the accompanying persons under the age of 16.
In addition, accompanying persons under the age of 16 may be asked to provide official photo identification (for example, passport, student ID) confirming their age.
This registration fee for accompanying person under the age of 16 includes in person access to all conference sessions, satellite sessions, poster discussion sessions, the exhibition, the Global Village and pre-conference meetings ONLY if they accompany the regular delegate to whom their registration is attached.
You can register up to two accompanying persons under the age of 16.
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| All countries | 60 | 70 | 80 |
All prices are in USD.
Day passes
Day passes give in person access for the day to all conference sessions, satellite sessions, poster discussion sessions, the exhibition and the Global Village. Day passes do not give access to the virtual platform, session recordings, on-demand content, the virtual exhibition, e-posters nor the virtual Global Village.
Day passes will be available to purchase shortly.
| Regular delegates | |
|---|---|
| High-income countries | 565/day |
| Upper-middle-income countries | 395/day |
| Lower-middle-income countries | 350/day |
| Low-income countries | 320/day |
All prices are in USD.
Pre-conference passes
Pre-conference passes include:
- In-person access to all pre-conference sessions on 27 and 28 July
- Online access to all pre-conference sessions throughout the pre-conference days and after
Pre-conference passes will be available to purchase shortly.
Price: 300 USD / pass.
Change of registration format
AIDS 2022 allows you to change your registration to virtual or in-person plus virtual as follows:
- If there is a change from in-person plus virtual registration to virtual registration, the difference will be refunded free of charge.
- If there is a change from virtual registration to in-person plus virtual registration, the difference will be charged.
Conference format change
Should the IAS change the conference format to fully virtual, all in-person plus virtual registrations will be converted to virtual registrations and the difference refunded.
Regulating the promotion of prescription drugs
In 2018, many countries began implementing regulations governing pharmaceutical advertising. These regulations prohibit the promotion of prescription-only medicines or products to the general public. To say it another way, pharmaceutical advertising is only permitted for healthcare providers and pharmaceutical industry professionals.
What this means for delegates and the registration process
The conferences organized by IAS – the International AIDS Society – attract a multidisciplinary and international audience, and the IAS complies with European and international laws regulating the marketing of prescription drugs.
To do this, the IAS asks all conference delegates to declare their professional status during the registration process in accordance with the IAS Data Privacy Policy. Delegates are then grouped into three categories: healthcare professional (HCP); non-healthcare professional (non-HCP); or industry representative.
The definitions for each category are as follows:
Healthcare professional
Any person who is of the medical, dental, pharmacy or nursing professions or any other person who, in the course of their professional activities, may prescribe, purchase, supply, recommend or administer a medicinal product. This includes any official or employee of a government agency or other organization (whether in the public or private sector) who may prescribe, purchase, supply or administer medicinal products, and any employee of a company whose primary focus is healthcare.
Industry representative
Any person who is part of pharmaceutical company staff (including agency staff and technical contractors supporting promotional activities on the virtual conference platform) other than healthcare professionals employed by a pharmaceutical company.
Non-healthcare professional
Any person who is not qualified as a healthcare professional or industry representative as per the above definitions (including wholesalers or distributors of medicinal products, healthcare client organization representatives and media).
For in-person participants, the category you select during registration is indicated on your delegate badge. Clearly identifying healthcare providers and industry representatives enables pharmaceutical sponsors to easily determine to whom they can promote prescription medicines. The IAS does not accept any liability for the accuracy of the status printed on the delegate’s conference name badge.
If you wish to modify your category, please contact us at [email protected].
More information
To learn more about the international regulatory frameworks governing prescription advertising, please click on the following links:
What this means for session organizers and exhibitors
Due to our multidisciplinary audience, in accordance with mandatory international regulations, the IAS does not allow any advertising or promotion of prescription-only medicines or products in pre-conferences, satellite symposia and/or exhibition booths, held in person, virtually or in a hybrid format. All pre-conference, satellite symposia and exhibition content and information available to conference participants must not promote prescription-only medications.
Promotional drug content may be presented in the exhibition if an exhibitor opts for an exhibition booth layout with a separate closed-off area. This section must be visible and accessible only to healthcare professionals. Compliance with these laws and codes of conduct is the exhibitor’s responsibility.
Canadian regulations
For more information on Canada-specific requirements applicable to AIDS 2022, the 24th International AIDS Conference, taking place in Montreal, Canada, and virtually, please click on the following links:
- Innovative Medicines Canada (IMC). Code of Ethical Practices
- Innovative Medicines Canada (IMC). Guidance regarding ethical considerations for returning to in-person interactions with healthcare professionals in the context of COVID-19
- Innovative Medicines Canada (IMC). Note for guidance on virtual interactions with healthcare professionals
- Health Canada. Compliance and enforcement policy for health products
- Government of Canada. The Distinction Between Advertising and Other Activities
- Canadian Medical Association (CMA). Code of ethics and professionalism
Contact
For further information or questions, please contact the AIDS 2022 Registration team.
Visa information
It is the delegate’s responsibility to investigate the visa requirements for Canada and apply for a visa if necessary.
Click here for further details regarding visa requirements.
Letter of invitation
If you require an official letter of invitation to be submitted to the embassy when applying for a visa, please request one on the AIDS 2022 online registration form or by contacting the AIDS 2022 Registration team.
Delegates, accompanying persons under the age of 16, student/youth/postdoc delegates and exhibitors must register for the conference, pay in full and submit any required supporting documents (if applicable) before a letter of invitation is issued.
Media representatives must register for the conference, pay in full for any additional orders (if applicable), submit all required documents and get approval from the IAS Media team before a letter of invitation is issued.
Click here for further details regarding the letter of invitation.