Registration
© Copyright 2021 IAS – the International AIDS Society
Contact us at [email protected]
AIDS 2022 will take place from 29 July to 2 August 2022, with pre-conference meetings beginning on 27 July 2022. For the first time, the world’s largest conference on HIV and AIDS will be hosted in person in Montreal, Canada, as well as virtually, to make it accessible to as many people as possible.
All registrations for AIDS 2022 must be submitted through the online registration form.
Group registration is applicable for 5 or more persons.
Media registration is free for qualified individuals attending AIDS 2022 as journalists, photographers, videographers and community educators.
Day passes available for purchase on-site allow access to the conference in Montreal, but not the virtual conference. Prices will be published soon.
If you have submitted a scholarship application, please do not register for the conference separately.
- If your application is successful, the IAS will register you for the conference and provide you with a letter of invitation when scholarships are awarded in early April.
- If your scholarship application is unsuccessful, you will be able to register at the early registration fee in early April for a limited period of time.
Registration fees
To encourage the broadest participation in the conference, the IAS has adjusted the registration fees to make the conference as accessible as possible.
The conference offers a four-tiered fee structure, with lower registration fees for delegates from upper-middle-income countries, lower-middle-income countries and low-income countries (based on the World Bank Classification) and students/youth/postdocs.
To participate in AIDS 2022, delegates and student/youth/postdocs can choose between two registration formats:
In-person plus virtual conference registration includes:
- In person access to all conference sessions, satellite sessions, poster discussion sessions, the exhibition, the Global Village and pre-conference meetings
- Online access to all conference sessions, satellite sessions and pre-conference meetings streamed live on the virtual platform, session recordings and on-demand content, the virtual exhibition, e-posters and the virtual Global Village throughout the conference and after
Virtual conference registration includes:
- Online access to all conference sessions, satellite sessions and pre-conference meetings streamed live on the virtual platform, session recordings and on-demand content, the virtual exhibition, e-posters and the virtual Global Village throughout the conference and after
You are entitled to put USD 75 of your registration fee towards one of the following three options:
- Two-year IAS membership: The two-year IAS membership will be activated following the conference or, if you are already an IAS Member, the existing membership will be extended by two years. For more information, take a look at the IAS membership benefits.
- Conference scholarship fund: Your contribution will support the International AIDS Conference Scholarship Programme.
- AIDS 2022 civil society partners: Your contribution will be equally split between the AIDS 2022 civil society partners to support outreach and engagement efforts at the community level.
For further information or questions, please contact the AIDS 2022 Registration team.
All prices are in USD.
In-person plus virtual
Regular delegates
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| High-income countries | 900 | 1080 | 1200 |
| Upper-middle-income countries | 620 | 745 | 825 |
| Lower-middle-income countries | 560 | 670 | 745 |
| Low-income countries | 500 | 600 | 665 |
Student / Youth (under age 26) / Postdoc
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| High-income countries | 250 | 300 | 330 |
| Upper-middle-income countries | 220 | 265 | 295 |
| Lower-middle-income countries | 200 | 240 | 265 |
| Low-income countries | 180 | 215 | 240 |
Media
| All countries | Free | Free | Free |
Virtual
Regular delegates
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| High-income countries | 720 | 865 | 960 |
| Upper-middle-income countries | 495 | 595 | 660 |
| Lower-middle-income countries | 445 | 535 | 595 |
| Low-income countries | 400 | 480 | 530 |
Student / Youth (under age 26) / Postdoc
| Early fee | Standard fee After 1 March, 23:59 CET | Late fee After 1 June, 23:59 CET | |
|---|---|---|---|
| High-income countries | 200 | 240 | 265 |
| Upper-middle-income countries | 175 | 210 | 235 |
| Lower-middle-income countries | 160 | 190 | 210 |
| Low-income countries | 140 | 170 | 190 |
Media
| All countries | Free | Free | Free |
Accompanying persons under the age of 16
To attend AIDS 2022 on their own delegates must be at least 16 years old.
In order to attend the in-person conference, individuals under the age of 16 (as of 27 July 2022) must be registered as accompanying person under the age of 16 and submit and provide a copy of the completed parent/guardian consent form.
Accompanying persons under the age of 16 must be with the registered regular delegate at all times when they are in the conference venue. The regular delegate they are accompanying will be held responsible for all actions of the accompanying persons under the age of 16.
In addition, accompanying persons under the age of 16 may be asked to provide official photo identification (for example, passport, student ID) confirming their age.
This registration fee for accompanying person under the age of 16 includes in person access to all conference sessions, satellite sessions, poster discussion sessions, the exhibition, the Global Village and pre-conference meetings ONLY if they accompany the regular delegate to whom their registration is attached.
You can register up to two accompanying persons under the age of 16.
| Early fee | Standard fee After 1 March 2022, 23:59 CET | Late fee After 1 June 2022, 23:59 CET | |
|---|---|---|---|
| All countries | 60 | 70 | 80 |
Change of registration format
AIDS 2022 allows you to change your registration to virtual or in-person plus virtual as follows:
- If there is a change from in-person plus virtual registration to virtual registration, the difference will be refunded free of charge until 1 June 2022. After this date, all refunds are subject to a USD65 handling fee.
- If there is a change from virtual registration to in-person plus virtual registration, the difference will be charged.
Conference format change
Should the IAS change the conference format to fully virtual, all in-person plus virtual registrations will be converted to virtual registrations and the difference refunded.
Contact
For further information or questions, please contact the AIDS 2022 Registration team.
Visa information
It is the delegate’s responsibility to investigate the visa requirements for Canada and apply for a visa if necessary.
Click here for further details regarding visa requirements.
Letter of invitation
If you require an official letter of invitation to be submitted to the embassy when applying for a visa, please request one on the AIDS 2022 online registration form or by contacting the AIDS 2022 Registration team.
Delegates, accompanying persons under the age of 16, student/youth/postdoc delegates and exhibitors must register for the conference, pay in full and submit any required supporting documents (if applicable) before a letter of invitation is issued.
Media representatives must register for the conference, pay in full for any additional orders (if applicable), submit all required documents and get approval from the IAS Media team before a letter of invitation is issued.
Click here for further details regarding the letter of invitation.